Designer & Freelancer Agreement

SANMIRAA group

DESIGNER & FREELANCER AGREEMENT

СОГЛАШЕНИЕ С ДИЗАЙНЕРОМ / ФРИЛАНСЕРОМ

Last updated / Последнее обновление: June 2026

sanmiraa.com | sanmiraa2026@gmail.com

ENGLISH VERSION

This Designer & Freelancer Agreement (“Agreement”) is a legally binding contract between Sanmiraa Group. (“Sanmiraa”, “the Platform”, “we”, “us”) and any individual or legal entity (“Designer”, “Freelancer”, “you”) who registers as a service provider on the Sanmiraa platform at sanmiraa.com.

By registering as a Designer or Freelancer on the Platform, completing the onboarding process, and accepting this Agreement during registration, you confirm that you have read, understood, and agree to be bound by all terms set out herein.

If you are registering on behalf of a company or studio, you represent that you have the authority to bind that entity to this Agreement.

1. Definitions

The following terms have the meanings set out below throughout this Agreement:

Platform

The Sanmiraa digital ecosystem, including the website at sanmiraa.com, mobile applications, and all associated tools, services, and infrastructure operated by Sanmiraa Group.

Designer / Freelancer

Any individual or legal entity registered on the Platform as a service provider offering interior design, architecture, 3D visualization, or related creative services.

Client

Any individual or legal entity registered on the Platform as a buyer of design or visualization services.

Project

A specific service engagement between a Designer and a Client, defined by an agreed scope, timeline, and fee, managed through the Platform's project management system.

Deliverables

All design concepts, drawings, visualizations, mood boards, 3D models, VR content, files, and other creative outputs produced by the Designer in connection with a Project.

Escrow

The Platform's payment holding mechanism, whereby Client funds are reserved and held by Sanmiraa pending project completion and release conditions being met.

Commission

The percentage fee deducted by Sanmiraa from each Designer payment upon successful project completion, as set out in Section 6.

Profile

The Designer's public-facing account page on the Platform, including portfolio, biography, pricing, ratings, and availability.

Sanmiraa Content

All Platform interfaces, AI systems, branding, software, proprietary algorithms, and technology owned by or licensed to Sanmiraa Group.

2. Registration and Eligibility

2.1 Eligibility Requirements

To register as a Designer or Freelancer on the Platform, you must:

Be at least 18 years of age or the age of legal majority in your jurisdiction, whichever is greater.

Have the legal right to work as a freelancer or independent contractor in your country of residence.

Provide accurate, current, and complete information during registration, including your full legal name, contact details, and any business registration information where applicable.

Pass Sanmiraa’s identity verification process and portfolio review, which may include submission of government-issued identity documents.

Have the technical capability to deliver services as described in your Profile.

2.2 Account Accuracy

You are solely responsible for maintaining the accuracy of your Profile and account information. You must promptly update your Profile if your qualifications, availability, pricing, or contact details change. Sanmiraa reserves the right to suspend or remove Profiles found to contain false, misleading, or materially inaccurate information.

2.3 One Account Per Designer

Each Designer may operate only one active account on the Platform. Creating duplicate accounts to circumvent restrictions, ratings, or moderation decisions is prohibited and will result in permanent removal of all associated accounts.

3. Platform Access and Designer Obligations

3.1 General Conduct

As a Designer on the Platform, you agree to:

Maintain professional conduct in all communications with Clients and Sanmiraa staff.

Respond to Client enquiries and project requests within a reasonable timeframe (recommended: within 48 hours).

Deliver all accepted Projects within the agreed deadlines or notify the Client and Sanmiraa promptly if a delay is anticipated.

Maintain the quality of work consistent with the standards represented in your Portfolio at the time of order placement.

Keep all Client project information confidential and not disclose it to third parties without the Client’s written consent.

3.2 Prohibited Actions

You must not:

Solicit Clients to conduct transactions outside the Platform to circumvent Sanmiraa’s commission or escrow system.

Submit plagiarised, AI-generated (without disclosure), or third-party work as your own original creation without the Client’s prior informed consent.

Misrepresent your qualifications, experience, or portfolio to obtain orders.

Engage in discriminatory, harassing, or abusive behaviour towards Clients or other Platform users.

Use the Platform to distribute spam, malware, or unauthorised advertising.

Attempt to manipulate ratings, reviews, or search rankings through artificial means.

Share your account credentials with third parties or allow others to fulfil orders under your account.

3.3 Revision Rounds

The number of revision rounds included in each Project must be clearly stated in your service listing or agreed with the Client in writing through the Platform prior to order confirmation. Revisions beyond the agreed scope may be charged as additional fees, which must be agreed by the Client before additional work commences.

4. Intellectual Property

4.1 Ownership Before Payment

All Deliverables created by the Designer in connection with a Project remain the intellectual property of the Designer until the full Project payment has been released from escrow to the Designer’s account. During this period, the Designer retains all moral and economic rights in the Deliverables.

4.2 Transfer of Rights Upon Full Payment

Upon release of full payment from escrow, the Designer assigns to the Client all intellectual property rights in the Deliverables as agreed in the Project scope, unless a separate written licensing arrangement has been agreed between the Designer and the Client. This assignment includes the right to use, reproduce, adapt, and commercialise the Deliverables.

4.3 Portfolio Rights

The Designer retains a perpetual, non-exclusive right to display completed Deliverables in their Sanmiraa Portfolio and in personal professional portfolios on external platforms, provided that:

The Client has not requested confidentiality of the Project in writing prior to its completion, and

The Designer clearly attributes the work as a personal commission without disclosing confidential Client information.

4.4 Designer’s Warranties on Deliverables

By submitting Deliverables through the Platform, you warrant that:

The Deliverables are your own original work or that you have the full legal right to use and assign all third-party elements incorporated therein.

The Deliverables do not infringe any third-party intellectual property rights, trademarks, or trade secrets.

You have not previously sold, licensed, or assigned exclusive rights to the Deliverables to any other party.

4.5 Sanmiraa’s Licence

You grant Sanmiraa a non-exclusive, royalty-free, worldwide licence to display, reproduce, and promote completed Deliverables (with appropriate attribution) on the Platform and in Sanmiraa’s marketing materials, for the purpose of promoting the Platform and the Designer’s services. This licence does not grant Sanmiraa any right to sell or commercially exploit your Deliverables independently.

5. Project Workflow and Delivery

5.1 Order Acceptance

When a Client places an order with you through the Platform, you will receive a notification. By accepting the order, you enter into a binding service agreement with the Client under the terms of this Agreement and the agreed Project scope. If you are unable to accept the order, you must decline promptly to avoid negative impact on your account standing.

5.2 Project Communication

All Project-related communications, file sharing, feedback, and approvals must be conducted through the Platform’s messaging and project management system. Communications outside the Platform (e.g. via personal email or WhatsApp) are not covered by Sanmiraa’s dispute resolution or escrow protection.

5.3 Delivery and Confirmation

Upon completing the Project, you must submit the final Deliverables through the Platform’s delivery system. The Client will then have a defined review period (as specified in the Platform’s current terms) to confirm acceptance or request revisions within the agreed scope. Once the Client confirms delivery, payment is automatically released from escrow.

5.4 Late Delivery

If you are unable to deliver by the agreed deadline, you must notify the Client and Sanmiraa through the Platform at the earliest opportunity and propose a revised timeline. Repeated or unexplained late deliveries may negatively affect your rating and Platform standing, and may result in account suspension.

5.5 Cancellations

If you need to cancel an accepted order, you must do so through the Platform’s cancellation process. Cancellations after work has commenced may result in partial payment for completed work, subject to Sanmiraa’s Refund & Cancellation Policy. Frequent cancellations may result in suspension or removal from the Platform.

6. Payments and Commission

6.1 Escrow Payment Model

All payments for services on the Platform are processed through Sanmiraa’s escrow system. The Client pays the agreed Project fee upfront, which is held in escrow by the Platform. The Designer receives payment only after the Client confirms delivery or after a dispute is resolved in the Designer’s favour.

6.2 Commission Structure

Sanmiraa deducts a commission from each payment released to a Designer. The commission rate depends on the Designer’s cumulative completed order value on the Platform:

Cumulative Completed Order Value

Commission Rate

Notes

$0 – $2,000

20%

Standard entry rate

$2,001 – $10,000

15%

Reduced after early threshold

$10,001 – $50,000

12%

Mid-tier rate

$50,001+

10%

Loyalty rate for established designers

Commission rates are subject to change with 30 days’ prior notice published on the Platform. Changes apply to new orders placed after the effective date of the change.

6.3 Subscription Plans

Designers may optionally subscribe to a paid plan to access additional benefits, including:

Priority placement in Platform search results.

Access to a higher volume of Client enquiries.

Advanced analytics on Profile performance.

Promotional features and featured placement in curated Designer lists.

Subscription fees are charged separately from Project commissions and are non-refundable except as stated in Sanmiraa’s Refund & Cancellation Policy.

6.4 Payment Processing and Withdrawal

Payments are processed by Sanmiraa’s certified third-party payment processors. Once released from escrow, funds are credited to the Designer’s Platform wallet and may be withdrawn to the Designer’s nominated bank account or payment method, subject to minimum withdrawal thresholds and processing times displayed in the Platform settings. Sanmiraa does not charge a withdrawal fee, but third-party payment processor fees may apply.

6.5 Taxes

The Designer is solely responsible for all taxes, duties, and levies applicable to their income earned through the Platform, in accordance with the tax laws of their jurisdiction. Sanmiraa does not withhold or remit taxes on behalf of Designers, except where required to do so by applicable law. Sanmiraa will provide transaction records sufficient for tax reporting purposes upon request.

7. Ratings, Reviews, and Moderation

7.1 Ratings and Reviews

After Project completion, Clients may leave a public rating and written review of the Designer’s work and professionalism. Reviews are visible on the Designer’s public Profile and contribute to the Designer’s overall rating score. The Designer may also leave a review of the Client.

7.2 Review Integrity

Ratings and reviews must reflect genuine Client experiences. Designers must not:

Offer incentives, discounts, or benefits in exchange for positive reviews.

Attempt to have legitimate negative reviews removed through illegitimate means.

Post fake reviews of their own Profile or of competing Designers.

7.3 Flagging Inappropriate Reviews

If a Designer believes a review is false, defamatory, or violates the Platform’s Community Guidelines, they may flag it for moderation through the Platform’s review dispute process. Sanmiraa will review flagged content and remove reviews that violate its policies, but Sanmiraa is not obligated to remove any review solely because the Designer disagrees with its content.

7.4 Moderation and Account Standing

Sanmiraa monitors Designer activity on the Platform to maintain quality standards. Sanmiraa reserves the right to:

Issue warnings for minor violations of this Agreement or Platform policies.

Temporarily suspend a Designer’s account pending investigation of a complaint or policy violation.

Permanently remove a Designer from the Platform for serious or repeated violations, including but not limited to fraud, intellectual property infringement, harassment, and systematic off-platform solicitation.

Sanmiraa will make reasonable efforts to notify the Designer of moderation actions and the reasons for them, unless disclosure would compromise an ongoing investigation.

8. Confidentiality

During and after the term of this Agreement, you agree to keep confidential all non-public information relating to Clients, their Projects, and their business affairs that you obtain through the Platform. This obligation applies to:

Client names, contact details, and personal information.

Project briefs, design requirements, and business strategies disclosed in connection with a Project.

Any proprietary data, trade secrets, or commercially sensitive information shared by Clients.

You may disclose Client information only to the extent strictly necessary to fulfil a Project, and only to persons who are bound by equivalent confidentiality obligations. This clause survives the termination of this Agreement.

9. Data Protection and Privacy

By using the Platform, you agree to Sanmiraa’s Privacy Policy, available at sanmiraa.com. In relation to the personal data of Clients that you access through the Platform:

You may process Client personal data only for the purpose of fulfilling the Project to which it relates.

You must not use Client personal data for any other purpose, including marketing or solicitation outside the Platform.

You must implement reasonable technical and organisational measures to protect Client data from unauthorised access or disclosure.

You must promptly notify Sanmiraa at sanmiraa2026@gmail.com if you become aware of any actual or suspected breach of Client personal data.

10. Dispute Resolution

10.1 Between Designer and Client

If a dispute arises between a Designer and a Client in connection with a Project, the parties are encouraged to attempt to resolve the matter directly through the Platform’s messaging system. If no resolution is reached within 5 business days, either party may escalate the matter to Sanmiraa’s Arbitration Team by submitting a dispute request to sanmiraa2026@gmail.com with the subject line “DISPUTE – [Order ID]”.

10.2 Arbitration Process

Sanmiraa’s Arbitration Team will:

Acknowledge the dispute within 2 business days.

Request evidence and submissions from both parties within 5 business days.

Issue a binding decision within 14 business days of the dispute submission date.

The Arbitration Team’s decision regarding the release or return of escrow funds is final and binding on both parties. It does not affect either party’s right to pursue legal remedies outside the Platform.

10.3 Between Designer and Sanmiraa

Disputes between the Designer and Sanmiraa regarding this Agreement or Platform operations should be submitted to sanmiraa2026@gmail.com. Sanmiraa will make reasonable efforts to resolve such disputes amicably. If no resolution is reached, disputes shall be subject to the governing law and jurisdiction specified in Section 13.

11. Limitation of Liability

To the maximum extent permitted by applicable law:

Sanmiraa’s total liability to any Designer arising from or in connection with this Agreement or the use of the Platform shall not exceed the total commission paid by the Designer to Sanmiraa in the three (3) months preceding the claim.

Sanmiraa shall not be liable for any indirect, incidental, special, or consequential damages, including loss of profits, loss of business, or loss of data, arising from the Designer’s use of or inability to use the Platform.

Sanmiraa does not guarantee a minimum volume of orders, Client enquiries, or earnings for any Designer.

Sanmiraa is not responsible for the actions, quality, or conduct of Clients or other third parties on the Platform.

Nothing in this clause limits Sanmiraa’s liability for fraud, wilful misconduct, or any liability that cannot be excluded by law.

12. Term and Termination

12.1 Term

This Agreement commences on the date the Designer completes registration and accepts these terms, and continues until terminated in accordance with this Section.

12.2 Termination by Designer

A Designer may terminate this Agreement and close their account at any time by submitting a request through the Platform settings or by contacting sanmiraa2026@gmail.com. Termination will take effect after all active Projects have been completed or cancelled and any outstanding payments have been settled.

12.3 Termination by Sanmiraa

Sanmiraa may terminate this Agreement and suspend or remove a Designer’s account:

Immediately, without notice, in cases of fraud, serious misconduct, or material breach of this Agreement.

With 14 days’ notice, for repeated or persistent minor violations of Platform policies.

With 30 days’ notice, if Sanmiraa ceases to operate the Platform or materially changes the terms of access for Designers.

12.4 Effect of Termination

Upon termination:

The Designer’s Profile will be deactivated and removed from public view.

Any outstanding payments due to the Designer for completed Projects will be processed in accordance with the normal payment schedule.

The Designer’s obligations under Sections 4, 8, 9, and 11 survive termination of this Agreement.

13. Governing Law and Jurisdiction

This Agreement is governed by and construed in accordance with applicable international commercial law and the laws of the jurisdiction in which Sanmiraa Group. is incorporated.

For Designers based in the Russian Federation, any disputes not resolved through the Platform’s arbitration process shall be subject to the jurisdiction of the competent courts of the Russian Federation in accordance with Russian civil procedural law.

For Designers based in the Republic of India and all other jurisdictions, disputes shall be subject to arbitration under applicable international commercial arbitration rules or the jurisdiction of the courts of the Republic of India.

14. Amendments

Sanmiraa reserves the right to amend this Agreement at any time. Amended versions will be published at sanmiraa.com with a revised effective date. Designers will be notified of material changes by email or through a prominent notice on the Platform at least 14 days before the change takes effect.

Continued use of the Platform following the effective date of any amendment constitutes acceptance of the amended Agreement. If a Designer does not accept the amended terms, they must cease using the Platform and close their account before the effective date.

15. Contact

For all questions, notices, or correspondence relating to this Agreement:

Email: sanmiraa2026@gmail.com

Website: sanmiraa.com

Legal entity: Sanmiraa Group.